Kanban Board Template

What this template is for

This Kanban board template gives you a visual way to manage any stream of work — from a software sprint to a content calendar. Move cards across columns to show where each task stands, limit work in progress to prevent overload, and spot bottlenecks the moment a column starts piling up. Kanban works for solo projects and teams of any size because the rules are simple: one card per task, columns represent states, and nothing moves forward until the previous stage is done.

When to use this template

• Run a software development sprint with columns for Backlog, In Progress, Review, and Done.
• Manage a content pipeline from brief through draft, editing, and published.
• Track a product launch with stages from planning through go-live and post-launch review.
• Organize a support queue so tickets move from Open to In Progress to Resolved.
• Coordinate a hiring pipeline with stages from applied through interviewed to offer.
• Plan a personal project or side business with a simple To Do, Doing, Done board.

How to use it

1. 1Create a column for each stage your work passes through, starting with a backlog or intake column.
2. 2Add a card for every task, feature, or item that needs to be done — one card per task.
3. 3Set a work-in-progress limit for each column to prevent overloading any stage.
4. 4Move cards to the right as work progresses; move them left if a task is blocked or needs rework.
5. 5Review the board daily to spot any column that is filling up faster than it is emptying.

Quick example